International Travel Student Assistant
Job description
Description: Seeking a detail-oriented student willing to balance multiple administrative duties in support of university international traveler health, safety and security. The International Travel Student assistant reports directly to the Director of International Travel and works closely with the International Risk Analyst for guidance on office procedures. This position is ideal for aspiring professionals with keen attention to detail, who are process oriented, and who take pride in their work. Those interested in this position should have strong self-motivation and be interested in administrative work related to policy compliance.
The effectiveness of this position will be measured by the quality and timeliness of performed duties, attention to detail, responsiveness to written communication, accuracy of data entry, accuracy of information provided to the campus community, and dependability.
Applicants must be available to work 15 -20 hours per week during business hours, which are Monday through Friday 8 AM to 5 PM MST, regardless of work location.
Responsibilities include but are not limited to:
- Daily management of information in the International Travel Registry* and Notion spreadsheet including
- Uploading data
- Monitoring upcoming travel and determining needed actions to ensure timely processing
- Checking for tasks and completion
- Communicating with campus community, including faculty, staff, and students, about travel registrations and policy related questions
- Data entry and organization
- Reviewing low-risk travel for completeness and compliance with university policy
- Gathering data from multiple closed and open sources
- Compiling travel assessments in Adobe PDF for higher-risk travel
- Filing, forwarding, and answering email correspondence daily
- Answering main International Travel phone via Zoom
- Additional relevant duties as assigned including general clerical duties such as printing, photocopying, building packets for presentations, etc.
- Attending in-person or remote meetings as requested
Position requirements:
- Capability and willingness to work a hybrid remote/in-person schedule and adhering to scheduled work hours regardless of location
- Willingness and commitment to learn about and ensure compliance with university policy
- Ability to work in a high-paced, fluid environment, providing accurate information, occasionally on very short timelines
- Proficiency with Microsoft Office suite and Adobe programs as well as a willingness and ability to learn new technological platforms
- Previous experience working in an environment that required taking initiative and working independently with minimal oversight while maintaining productivity
- Demonstrated ability to work well on a team
- Available to work beginning in April 2026 through May 2027. (including working remotely over the summer 2026) – continuing status subject to positive performance evaluation.
- Willingness to commit to maintaining strict confidentiality
- Demonstrated excellence in professional oral and written communication
- Demonstrated ability to organize and prioritize multiple tasks, while meeting required deadlines
- Attention to detail
- Strong self-motivation to ensure tasks are completed in a timely manner
- High level of responsiveness in written communication
Preferred Qualities:
- Good understanding of world geography and international politics
- Previous experience working in databases and with spreadsheets
- Proficiency in a language or languages other than English
- Strong proficiency in written and spoke English.
- Experience living or working abroad
*The International Travel Registry is where primarily faculty and staff register their international travel. Our office is tasked with checking the travel registrations to a) ensure that they are complete and b) review them for health, safety or security concerns. For some high-risk trips, we are required to obtain University approval before travelers can depart.
